Load 28: Faster, More Accurate Timesheets
Load 28, a specialist in limited access crane hire and structural steel installations, improved its timesheet management by adopting the Assignar app, which replaced overwhelming manual paperwork with real-time, worker-submitted digital timesheets across multiple locations, resulting in faster, more accurate processing and streamlined approval for accounting.
About Load 28
Load 28 is a specialist in limited access crane hire, structural steel installations, facade elements, and commercial glazing. The team and equipment are well recognized within the industry for these specialties. Load 28 has invested in cutting-edge technologies and equipment specifically designed for these applications.
Automated Flows vs. Manual Paperwork
Before using Assignar, Load 28 relied on paperwork, which was manageable while operating mainly in the Adelaide area. However, as the company expanded into Victoria and the team grew, paperwork and timesheets became overwhelming for the site manager, who had to collate all the information and send it to the office for approval and entry into accounting software.
“Before using Assignar we were relying on paperwork. Which was okay, as we mainly operated in the Adelaide area. However, at some point, we saw an opportunity to expand into Victoria. We initially started with a small team in Melbourne. As the team grew, paperwork and timesheets became a nightmare for our site manager, he had to collate all the information and send it to the office. I then had to approve and put the data into accounting software.” – Lee-Anne Fielding, Office Administrator/Book Keeper
Real-time Timesheets
Assignar has significantly improved the process. Now, all workers are responsible for their own timesheets, regardless of location. Timesheets are submitted through the Assignar app, allowing for double-checking of worked hours before entering them into accounting software. This has made the process faster and more accurate.
“Assignar has helped out a huge amount. Now, instead of just the site manager, all our workers are responsible for their own timesheets. Workers in Adelaide and Melbourne are all sending their timesheets through the Assignar app, it doesn’t matter where they are. I receive all the timesheets and can double-check the worked hours before we put them in our accounting software, the whole process is faster and a lot more accurate.”
Track Leave Days
With a digital trail of all timesheets, managing leave has become much easier. Previously, workers had to call the site supervisor to request leave. Now, leave is tracked in Assignar, making it easy to see who is available to cover shifts, especially during busy periods like Christmas.
“Because we have a trail of all timesheets, we can manage leave much easier. Before Assignar, workers had to tell/call the site supervisor to request leave. Now that we track leave in Assignar, we always know when the guys are expected on site. During times like Christmas, when workers want extra time off, we can easily see who we have got available to cover those shifts.”
The Right Documents on Site
All workers have access to updated documents through the Assignar app, in addition to paper versions on site. Documents are kept up to date so workers can perform their jobs without being sent home for missing paperwork. Fleet statutory paperwork is also added to the Assignar system, which is used to track machine service periods and inspections.
“All our workers have access to the updated documents. Besides having the paper versions around on site, all the documents are stored in the Assignar app. We keep them up to date, so workers can do the job and don’t get sent home because they don’t have the right paperwork with them.”
Subcontractor Management
Subcontractors can access the Assignar system to submit paperwork and communicate with Load 28 via the tool.
Quality Control
Assignar is used to build forms as part of the quality control system. Daily project reports, variations, and product defects are managed electronically. This allows employees to communicate immediately and directly about issues on site, such as damaged products, which can be swiftly logged and reported to clients for immediate action.
“We use the system to build forms as part of our quality control system, electronically we manage daily project reports, variations, and product defects. This is extremely valuable for our clients, as our employees can communicate immediately, and directly on matters arising on site. For example, a product that has arrived from China that is damaged is swiftly logged/photos taken/identified, and sent through… Our clients can immediately reorder and we have a record of the issue.”