KK Civil Engineering digitises safety operations - Assignar

KK Civil Engineering was established in 2001 to provide comprehensive civil works to local councils, state government, and utility authorities. Notable projects include the La Perouse Loop and Hurstville Central Plaza. Their Director, Koda Kassira, started the business with 5 people, 3 trucks, and 1 excavator. Now, KK Civil Engineering is one of the leading providers of civil engineering works with over 90 employees and more than 27 pieces of plant. They set themselves apart from their competition by working closely with clients to achieve their goals and by prioritizing safety in their business operations.

153 hours saved per year on safety forms alone

Safety First

Since its establishment, KK Civil Engineering has understood the importance of maintaining high safety standards. Becoming ISO certified was a top priority from the start. KK Civil Engineering wanted to ensure compliance with WHS legislation and fulfill requirements set by their government clients.

Partnerships and ISO Certification

Compliance Council is an Australian-based management systems consultancy that helps industries meet industry standards. KK Civil Engineering worked with Compliance Council for several years to maintain their ISO certification. Hussein Kassira, HSEQ Manager at KK Civil Engineering, reflected on their partnership with Compliance Council and Assignar:

"Since commencing our partnership they have helped us overhaul and streamline our previously hard to manage and antiquated management system to a much more simplified and easy to manage format. We were introduced to Assignar by Compliance Council, and have since automated our workforce including timesheets and payroll, completion of digital forms, as well as simplified the management of plant and equipment allocations which has saved us a great deal of time and money – whilst also ensuring our compliance requirements are met!"

Embracing Digitisation

When KK Civil Engineering was introduced to Assignar by Compliance Council, the goal was to become paperless. Previously, many processes were conducted on paper and stored digitally in Excel spreadsheets, leading to duplicated efforts. For example, workers’ tickets and licenses were scanned and stored both digitally and as hard copies, and qualifications were also replicated in their HR software. Now, Assignar combines safety, allocations, and asset management, eliminating the need for multiple point solutions. Hussein explained that Assignar serves as a central hub for the team, containing all orders, supplier, plant, and employee details, including licenses and qualifications.

Hussein further highlighted how Assignar’s allocation module has changed their business:

"We are seeing substantial time-saving in the communication of jobs and through digitising site dockets. Before, we had to inform the project manager, who would inform the supervisor who would be on a job, then the supervisor would call and message the crew to confirm them on a job. Now, when we are preparing site dockets we don’t need to print them out, the boys always have their site dockets because as long as they have their phone they can easily access their dockets. Since digitising this process, a lot of calls and messages have been eliminated."

In addition, KK Civil Engineering’s safety processes have largely been digitized through implementing Assignar. Hussein notes:

"All of our forms were paper-based but now that they are digital through the templates in Assignar. We utilized templates for forms such as site audit reports, site environmental inspection, project risk assessment and SWMS. The range was great, there were forms we had before and some that were new that will be introduced into our business. They save us a heap of time, as we don’t have to rebuild our forms in Assignar, we can just edit the templates they have available. Digitising this process has been amazing from a collection and processing perspective. Beforehand, the boys who have to give their forms to the yard manager and the yard manager would scan it through to the office. Now all these important safety forms are on the mobile app, so in the office, we have access to pre-starts as soon as they are done by the boys and we can see when and where they were completed in real-time. This enables us to action any items quickly, for example in our machine pre-starts the boys update their odometer reading, now we have better visibility into how close machines are getting to service."

“We save 3 hours a week from the collection and processing of safety forms alone.”

Compliance Council and Assignar

Assignar Compliance is an integrated management system (IMS) specifically designed for contractors using Assignar.

• ​Get compliant with ISO 9001, ISO 14001 and ISO 45001 standards
• ​Includes required forms on site within a day’s setup
• ​Includes all IMS documentation for digital workflows with Assignar
• ​Out of the box solution towards compliance and paperless workflows for Assignar users.

Assignar Compliance has options for an IMS forms package or an IMS document package with Compliance Council as implementation support consultants. Find out how to expedite the paperless process and be compliant with ISO 9001, ISO 14001 and ISO 45001.